Frequently Asked Questions

How to Use Email Signatures in Outlook for Mac?

Set the Default Signature in Outlook for Mac

To pick a default signature to be inserted by default in new messages and replies you create in Outlook for Mac:
  1. Select Outlook | Preferences… from the menu in Outlook for Mac.
  2. Open the Signatures category.
  3. For each email account whose default signatures you want to change:
    1. Select the desired account under Account: in the Choose default signature: section.
    2. Choose the signature you want to be inserted for new emails under New messages:.
    3. Pick the signature you want to be used automatically in replies and when you forward underReplies/forwards:.
      • Choose None in either case for no default signature—say, if you want no signature on replies; you can still insert one manually when you write a message, of course.
  4. Close the Signatures preferences window.

Pick Default Signatures in Outlook for Mac 2011

To make your new signature the default inserted in new messages in Outlook for Mac 2011:
  1. See above instructions for setting default signatures.
  2. Make sure your new signature is selected under Default signature for all the desired accounts.
  3. Click OK.

Insert a Signature in an Email in Outlook for Mac

To use any signature you have set up in a message—or change the signature used—in Outlook for Mac:
  1. Make sure the Message ribbon is visible.
    • If it is not, click Message near the message’s title bar in Outlook for Mac.
  2. Click the Add signature to this message button.
  3. Select the desired signature from the menu that has appeared.
As an alternative to the message’s toolbar, you can also select Draft | Signatures from the menu and then pick the signature you fancy.


 Last updated Tue, Sep 20 2016 4:29pm

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