Frequently Asked Questions

Create an Email Signature in Outlook 2003
Last Updated 2 years ago

  1. Select Tools | Options... from the menu in Outlook.
  2. Go to the Mail Format tab.
  3. Click Signatures... under Signatures. Click New.... Give the new signature a name.
  4. If you set up more than one signature for different purposes—work mail vis-à-vis personal chat, for example—, name them accordingly.
  5. Click Next >. Type the desired text of your email signature. It is best to limit your signature to no more than 5 or 6 lines of text.
  6. Include the standard signature delimiter (it does not count as a line of text). You can use the Font... and Paragraph... buttons to format your text, but if you want to use links, fancy formatting and images even in your signature, you can do so more easily via a different route.
  7. Additionally, select a business card to add under vCard options.
  8. Click Finish. Now click OK.
  9. If you have just created your first signature, Outlook has automatically made it the default — automatically inserted — for new messages. To use it for replies as well, which I recommend, select it under Signature for replies and forwards:.
  10. Click OK again.

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